Town of Waldoboro
Board of Selectmen
Meeting Minutes
Tuesday, June 22, 2004
The Board of Selectmen met at the municipal building on Tuesday, June 22, 2004 at 6:00 p.m. to conduct town affairs.
Members present were Kathleen Blodgett, Rebecca Maxwell, Gordon Webster, Ellen Winchenbach, and Theodore Wooster. Staff present were Town Manager Lee L. Smith and Town Clerk Linda E. Perry. Others present were Planning Board Members Carlo Bianchi, JoAnn Myers, William Yerxa, Terry Gifford and Charles Campbell. Also present were Fred Bess, John Black, Abden Simmons and two representatives of the media.
A. Election – Chairperson, Board of Selectmen.
Kathleen Blodgett was nominated and duly elected as chairman of the Board of Selectmen for the ensuing municipal year (Vote 4-0-1, Blodgett abstaining).
B. Election – Chairperson, Board of Assessors.
Gordon Webster was nominated and duly elected as chairman of the Board of Assessors for the ensuing municipal year. (Vote 4-0-1, Webster abstaining)
II. Public Hearing(s) – None.
III. Consent Calendar
On motion of Maxwell/Wooster, the Board VOTED: To approve the consent calendar as follows:
(Vote 5-0)
A. Minutes of the regular meeting of May 25, 2004.
B. Minutes of the special meeting of June 10, 2004.
C. General Fund Warrants #48, 49, 50 and 51, Payroll Warrants #48, 49, 50 and 51, Water Department Capital Warrant #17.
D. Assessing, EMS, Police, Human Services, Planning & Development and Solid Waste Management Departmental Reports for May.
IV. Communications
On motion of Webster/Maxwell, the board VOTED: To accept and place on file the following communications (Vote: 5-0)
A. Henry Cabot re: Pine Street Property
Wooster suggested that any reconsideration of the proposal to purchase the Cabot property be placed on a regular town meeting warrant for consideration and he also suggested meeting with Henry Cabot for more details on surveys and boundaries. Winchenbach also expressed concern about the details on the land and buildings involved.
On a motion of Blodgett/Maxwell VOTED: To move to regular Town Meeting: Henry Cabot re: Property Acquisition. (Vote 5-0)
B. MMA re: Nominations to MMA Legislative Policy Committee.
C. MMA re: Accident Insurance for Volunteers Program.
D. MMA re: Proposed Slate of Officers.
V. Committee & Departmental Reports.
VI. Official Action.
A. Act on Board And Commission Appointments.
1. Planning Board
Kathleen Blodgett outlined the process that the Selectmen followed to select candidates for the Planning Board. She stated that the full board interviewed each candidate and asked each a series of questions to gain an understanding of their point of view on growth, development, and land use regulations among others. Several of the selectmen spoke against the reappointment of John Morris to the Planning Board citing concerns and complaints from citizens. Carlo Bianchi, Bo Yerxa, Joann Meyers, Terri Gifford, and Charles Campbell, all members of the Planning Board, spoke in favor of keeping John Morris on the board and expressed concern for the welfare of the board without John’s expertise.
On motion of Wooster/Maxwell the Board VOTED: To convene in executive session to discuss the reappointment to the Planning Board at 7:20 p.m. (Vote 5-0)
On motion of Maxwell/Winchenbach the Board VOTED: to appoint Abden Simmons and JoAnn Myers for three year terms. Their terms will expire June 2007. (Vote 4-1)
2. Board of Appeals
On motion of Maxwell/Wooster the Board VOTED: To appoint Barbara Swiderek for a three year term on the Board of Appeals. (Vote 5-0)
3. Shellfish Conservation Commission
On a motion of Maxwell/Webster the Board VOTED: To appoint Abden Simmons, Wayne Harvey II and Arthur Creamer to three year terms on the Shellfish Conservation Committee. (Vote 5-0)
On a motion of Maxwell/Webster the Board VOTED: To appoint John Gatcombe to a two year term on the Shellfish Conservation Committee. (Vote 5-0)
B. Confirm Staff Appointments for Ensuing Municipal Year
1. Town Manager’s Appointments (see attached list)
On a motion of Maxwell/Wooster the Board VOTED: To approve the Town Managers Appointments for the following municipal year. (Vote 5-0)
2. Registrar of Voters
3. Assessor’s Agent
On a motion of Webster/Maxwell the Board VOTED: To appoint Darryl L. McKenney as the Assessor’s Agent for the ensuing municipal year. (Vote 5-0)
C. Act on Ed Karkow resignation from the Planning Board.
On a motion of Maxwell/Winchenbach the Board VOTED: To accept the resignation of Ed Karkow and to advertise this position. (Vote 5-0)
D. Act on Ellen Winchenbach resignation from the Budget Committee.
On motion of Maxwell/Webster the Board VOTED: To accept the resignation of Ellen Winchenbach from the Budget Committee due to her election to the Board of Selectmen.
(Vote 5-0)
E. Act on “A Resolution Amending the Solid Waste Rules and Regulations” authorizing scavenging and salvaging of materials from the demolition waste area.
On motion of Webster/Maxwell the Board VOTED: To approve the resolution “A Resolution Amending the Solid Waste Rules and Regulations” to allow scavenging and salvaging of materials from the demolition waste area. (Vote 4-1, Blodgett opposed)
The town manager asked that the record reflect that he recommended against a change in the policy due to concerns about liability exposure from possible injuries resulting from this type of policy. He stated that the Town had previous claims for liability, even when the town had a policy prohibiting this type of activity.
F. Act on Shellfish Committee request to open Pitchers Cove.
On motion of Maxwell/Winchenbach the Board VOTED: To approve the Shellfish Committee request to open Pitchers Cove. (Vote 5-0)
G. Act on Bid Awards:
1. Police Cruiser Bid.
The Town received only one bid for replacement of the 2001 Chevrolet Impala. Augusta Chevrolet bid $19,263 for a 2004 Chevrolet Impala. They allowed $4,200 for the trade, resulting in a net cost of $15,063. The Police Chief recommended that the bid be awarded to Augusta Chevrolet.
On motion of Wooster/Webster the Board VOTED: To approve the police cruiser bid to Augusta Chevrolet at a net cost of $15,063 to be funded from the Police Equipment Reserve Fund in accordance with the budget. (Vote 5-0)
2. Solid Waste Transportation Contract.
Bids for the transportation of solid waste were advertised and bids from two local contractors were received on June 4, 2004. Bidders were given the option to bid on 1, 3 or 5 year terms and all bidders bid on all alternatives.
R.W. Glidden, the current contractor, bid $299.60 per load with an annual adjustment based on the CPI-W Boston region and a fuel adjustment above $1.80 per gallon which was not specified. Gordon Libby bid $350.00 per load with a fuel adjustment of $3.50 for every $0.10 increase over $1.80.
On a motion of Wooster/Webster the Board VOTED: To award the Solid Waste Transportation Contract to R.W. Glidden for a three year contract at a cost of $299.60 per load. The contract will include an annual adjustment based on the CPI-W Boston region and a fuel adjustment of $1.75 per load for every $0.05 increase over $1.80 cost for diesel fuel. (Vote 5-0)
3. Diesel Fuel and Heating Oil
Bids for diesel fuel and heating oil were received on June 18, 2004 for the period July 1, 2004 through June 30, 2005. See bid tabulation attached.
On a motion of Winchenbach/Maxwell the Board VOTED: To award C. N. Brown a one year contract for heating oil for a fixed price of $1.1380 per gallon. (Vote 5-0)
On a motion of Wooster/Webster the Board VOTED: To award M.W. Sewall a one year contract for diesel fuel supplied to the Public Works Garage at a cost of $1.1121. (5-0)
H. Act on Letter of Support to Baseball Tomorrow Fund
Medomak Valley Community Foundation President John Blamey spoke on behalf of the MVCF requesting a letter of support from the Selectmen to Baseball Tomorrow Foundation. He stated that the Foundation is applying for a grant to help with the development of the field adjacent to Miller School. He asked for the Boards support in this matter and explained the advantages of having the two new fields along with the two existing ball fields. Existing fields are the Philbrook Field and the Foster Field. This would increase playing time for Little League players and increase skills at all levels. These fields to be built would be on the property behind the Miller School and would be multi use fields. John stated that the application is due by July 1, 2004.
On a motion of Wooster/Maxwell the Board VOTED: To approve the letter of support for the Baseball Tomorrow Fund. (Vote 5-0)
I. Act on Community Services Department
1. Approve Community Services Advisory Board Policy and process for Committee appointments.
MVCF Present John Blamey reviewed the proposed Community Services Advisory Board Policy as outlined in the Community Services Department Strategic Plan. He recommended that the number of committee appointments be increased to 9.
On a motion of Wooster/Maxwell the board VOTED: To adopt the Community Services Advisory Board Policy as written keeping with a 7 member advisory board. (Vote 5-0)
2. Approve Community Service Director Job Description.
On a motion of Webster/Wooster the Board VOTED: To accept the Community Service Director Job Description as written. (Vote 5-0)
3. Approve Recruitment Schedule.
On a motion of Maxwell/Wooster the Board VOTED: To accept the Recruitment Schedule as written. (Vote 5-0)
J. Act to Accept 2004 Small Communities Grant Program Award in the amount of $16,000 for septic system replacements.
The Maine Department of Environmental Protection has awarded the town a $16,000 grant for replacement of malfunctioning septic systems. The Selectmen will need to approve the grant award agreement. The project will be administered by Code Enforcement Officer John Black.
On a motion of Webster/Wooster the Board VOTED: To approve the Grant Award Agreement between the Town and the Maine DEP for the installation of three septic systems. (5-0)
K. Act on Balance Transfers.
It was recommended that the municipal officers transfer $10,000 from the Roads & Bridges account to the Public Works Building Reserve for the purchase of furniture and equipment for the new public works building.
On a motion of Wooster/Maxwell the board VOTED: Approve the transfer of $10,000 from the Public Works Garage to the PW Garage Building Reserve. (Vote 5-0)
L. Act on Adelphia Construction Bond & Release
Adelphia has changed bonding companies and needs a release approved by the Selectmen to accomplish the transfer.
On a motion of Webster/Maxwell the Board VOTED: To approve the Adelphia Construction Bond & Release. (Vote 5-0)
M. Act on Adelphia Franchise Extension Agreement through 09/09/04.
Adelphia requested an extension of it’s existing franchise agreement through December 31, 2004. Our cable consultant, Copen & Lind, recommends an extension through September 9, 2004. By that date, the new franchise is supposed to be negotiated.
On a motion of Webster/Wooster the Board VOTED: To approve the Adelphia Franchise Extension Agreement through 09/09/04. (Vote 5-0)
N. Act to Schedule Public Hearing on Adelphia Franchise Proposal
Adelphia has submitted a proposal to the Cable Consortium in response to the Request for Proposals. The Town is required to submit the proposal to public hearing for consideration. Since the negotiations must be completed in 120 days (September 9, 2004) we must act quickly to schedule a hearing date.
On a motion of Maxwell/Wooster the Board VOTED: To schedule a public hearing for 07/27/04 at 7:00 p.m. on the Adelphia Franchise Renewal Proposal. (Vote 5-0)
O. Act on Alewive Harvesting Plan for 2005
On a motion of Maxwell/Wooster the Board VOTED: To approve the Alewive Harvesting Plan as written. (Vote 5-0)
P. Act on Street Address Requests.
Wayne Brown submitted a request to name a new road in his subdivision (Sunset Ridge Road), to request an extension of Controvery Lane, to request that a portion of Whitcomb Drive be renamed Pierpont Lane, and a request to rename another portion of Whitcomb Drive name to Stagecoach Road.
On a motion of Maxwell/Wooster VOTED: To table a request from Wayne Brown to name a new road, an extension and a road name change until after Planning Board acts on a pending subdivision. (5-0)
VI. Other Business
Todd Morales was present to request the assistance of the Selectmen to obtain a Commercial Resident Shellfish License. He stated that it had not been possible for him to obtain a shellfish license in Waldoboro because he had been in jail. Maxwell, a member of the Shellfish Committee, said she would see what she could find out to help him get a license. It was suggested that possibly Rep. David Trahan could ask for a hardship license.
A. Convene as Philbrook Fund Trustees to act on two Philbrook Fund applications and to discuss a legal matter.
On a motion of Webster/Wooster the Board VOTED: To convene to Executive Session for Philbrook Fund Trustees to act on applications and a legal matter at 8:45 p.m. (5-0)
On a motion of Wooster/Maxwell the Board VOTED: To reconvene at 9:05 p.m.
IX. Adjourn
On Motion of Wooster/Maxwell the Board Voted: To adjourn at 9:05 p.m.